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Letter of Agreement
/ Contract
for Workshops & Lectures by Caryl Bryer Fallert
Click
Here for a printable PDF version of this document.
| A signed copy of this document must be part
of any agreement between Caryl Bryer Fallert and your group.
ALL requested information must be filled out, signed by you,
and returned to Caryl Bryer Fallert no later than 90 days
prior to Caryl's departure for your venue. (120 days
for international venues) If you would like to reserve
dates before you know the exact locations of your events,
or the exact workshops your group wants to book, you can send
the preliminary agreement on dates,
to reserve your spot in Caryl's schedule, and send this full
contract later. Please read this entire contract before requesting
that Caryl reserve time in her schedule for your group. If
you group has it's own contract, this contract will also be
needed, in addition to your contract. Please cross out and
initial any clauses in your contract that are in conflict
with the requirements spelled out in this contract. |
This is to confirm our verbal agreement that Caryl
Bryer Fallert will present workshop(s) and/or lecture(s) for:
Conference / guild name:
Address:
Phone:
Email & website:
to be held on date(s):
Fees are as Follows:
- Lectures:
$450.00 with workshop / $500.00 for lecture alone.
- Six hour classes and multi day classes: $800
per day for up to 20 students. Additional students may be added
for an additional fee of $15.00 per student, per day, up to
a maximum of 25 students, providing the classroom
is adequate. (see classroom requirements link at bottom of each
class description)
- Two and Three Hour Workshops & Seminars:
$450.00 for each class, for up to 20 students ($7.50 for each
extra student). Three hour classes must be combined with
other classes and / or lectures to equal a minimum of $850.00
per day.
NOTE: Two 3 three hour classes and an evening lecture
may be scheduled in a single day, however, three 3 hour classes
may NOT be schedule in a single day
If I fly to your location, there may be an additional
handout fee in some workshops. This is due to the high cost of
shipping, and the new 50 pound limit on the airlines. I you prefer,
I can send your group a master copy of the handout, which you
can print and collate for the group members. In this case you
will be responsible for collecting the cost of the handout from
the students.
SALES: In Caryl's workshops and lectures
a number of items will be available for sale to interested students.
The guild / conference will not expect to collect any commission
on these sales. Caryl will not promote these items during the class,
nor will she spend class time selling them. They are simply available
for sale to interested students. These items may include:
- Books, Patterns and CD's by Caryl
- Fabrics designed or hand dyed by Caryl
- Posters and postcards of Caryl's work
- Fabric printing products.
- Items needed by students to complete the workshop
projects.
Some workshops will have kit fees. See individual
workshop descriptions
General Requirements for Classrooms and Lecture Halls
Specific requirements for each class and lecture
can be found by clicking on the links at the bottom of each class
and lecture summary.
See bottom of Workshops main page for links to individual workshops:
http://www.bryerpatch.com/wkshops/wkshops.htm
EQUIPMENT NEEDED FOR LECTURES
I will be using a digital projector
and computer. If a digital projector is available at
your venue, please let me know. Otherwise I will bring
my own projector. You will need to provide:
-
Room that can be
darkened. Projected images will not show
up in a light room.
-
-
Podium or professional
music stand for reading notes.
-
Small table near podium
for computer
-
Screen which is large enough
to see clearly from the back of the room. If more than
30 people will be in the audience, please have a large
screen or large blank, white wall available. Slides shown
on a home movie screen cannot be seen from the back of
the room. Screens can be rented from camera stores, libraries
and schools. If you meet in a church that has not
been used for slide lectures in the past, please check
the setup ahead of time. Many churches now use screens
that are set up for a computer projection system, which
hangs from the ceiling. Please check to see if we can
plug our computer into this system. If not, we will need
a screen that can be used by a projector sitting on a
table or stand.
-
Public address system (preferably
with lavaliere microphone) for audiences of more than
fifty people.
-
Two or more tables for
display of work
-
Quilt stand(s) for hanging
quilts (if available)
 WORKSHOP
CLASSROOM REQUIREMENTS:
-
Room that can be
dimmed. Projected images will not show
up in a light room.
-
- At least two tables for display and one additional
table for demonstration.
- Table space with enough room for each student
to work at a sewing machine, with a large cutting board and
iron next to it. (Ideally, one table per student)
- Outlets and electrical capacity to support
sewing machines and at least one iron for every four students.
Access to the circuit breaker box is very important in case
this is mis-calculated. (DO NOT IGNORE THIS REQUIREMENT)
- Room must have adequate lighting and ventilation
- For 3-5 day workshops: Work wall that can be
pinned into, or movable design boards, such as 40" x 60"
foamcore, or insulation board. 40" / 1 meter (minimum)
per student.
Additional equipment requested if available:
- Quilt Stands
- Overhead projector (selected workshops only)
see individual room setup requirements
IMPORTANT: Please fill in ALL
of the requested information below, including: date, name of venue,
street address, city, zip code, phone number and time. I will be
driving to a place I have never been before, and will need to print
maps and directions from the internet before leaving home. I also
need to leave contact information with my family when I'm on the
road.
Lecture(s) requested
- Title of lecture______________________________________________
date: __________________ time: __________________
- Title of lecture______________________________________________
date: __________________ time: __________________
Location: please include name of
venue, street address (including zip code) & phone number
Workshops requested
1. Title of workshop______________________________________________
date(s): __________________ time: __________________
Location: please include name of
venue, street address (including zip code) & phone number
2. Title of workshop______________________________________________
date(s): __________________ time: __________________
Location: please include name of
venue, street address (including zip code) & phone number
3. Title of workshop______________________________________________
date(s): __________________ time: __________________
Location: please include name of
venue, street address (including zip code) & phone number
Supply lists are available by clicking on the
name of the workshop at the bottom of Workshops main page. http://www.bryerpatch.com/wkshops/wkshops.htm
Visuals
to promote workshops and lectures can be sent upon request.
Biographical material and pictures for brochures, newsletters,
and introductions is available on this website. http://www.bryerpatch.com/about/shortbio.htm
Travel arrangements will be made by Caryl
Bryer Fallert or the travel agent of the conference / guild, with
Caryl's agreement on dates of travel, routes, airline etc. (United
Airlines is preferred whenever possible. If you are making
the reservations, my mileage plus # is 00158882310. No seating
on aisles or bulkheads please.)
In order to secure the most economical air transportation, Caryl
must be provided with all necessary information about exact dates
and times of workshops and other events at least 90 days prior
to the first scheduled event on the trip which includes your events.
Please keep in mind that you may not be the first group on her
itinerary, and you may be required to provide this information
more than 90 days prior to your events. If your failure
to provide this information results in increased travel expenses,
your group will be solely responsible for paying the difference
in cost.
EXPENSES: All travel expenses will be borne by the
guild / conference. These include:
Transportation:
- Driving:
- When driving to workshops, Caryl will expect
the group or groups to pay or share the economy airfare
to your locations(s) or the mileage (IRS
mileage rate current at time of event) whichever is
less.
- Highway tolls
- Flying:
- Round trip air fare
- Transportation to Airport and parking:
- Nashville is a two and a half hour
drive (142 miles one way/ 284 miles round trip) Your
group will be responsible for paying mileage, parking
at the airport and overnight lodging at the airport
in the event that the flight leaves Nashville prior
to 10 am or arrives in Nashville after 7pm.
- Parking at Paducah airport is $6.30
per day, or $31.50 per week.
- At workshop location::
- Ground Transportation:
- Arrangements will be made by the guild/conference
to meet Caryl Bryer Fallert at airport locations with
a vehicle adequate to handle three large (50 pound/
23 kilo) suitcases. Remember we will be lifting them
in and out. Please do not bring a little sports car.
Your new BMW with the white leather upholstery is probably
not the best choice either.
or
- Caryl will rent a car and drive herself
to your location, with the car rental fees to be paid
by your group.
- Lodging in a private room in a hotel,
motel, or dormitory (if held on a university campus) (no
private homes) Sleeping rooms must be free of pet hair,
cigarette smoke, mold or mildew, and feather products (down
comforters, feather pillows, etc.) Food
must be available in or near the hotel.
- Meals: Meals provided by a
guild member, or conference caterer must be free of
- shellfish (shrimp, crab, lobster and
sauces made from shellfish broth)
- sugar (including: honey, high fructose
corn syrup, or any other form of sugar)
- Mango
- MSG (monosodium glutamate - used in most
commercially prepared spice mixtures, soups, gravies,
salad dressings, stuffing mixes, etc.) Please
read the labels, and check with the conference caterer
ahead of time. If
covered dishes will be brought to share by guild members,
please be sure that at least one person is in charge of
bringing food that contains protein and is free of the
above ingredients
-
Extra Days: If
Caryl need's to spend extra time at your location in order
to save the guild or conference money on air fare your guild/conference
will be responsible for all expenses on these extra days.
-
If Caryl will be in your
area for extra days in order for your group to share expenses
with other groups in your area, the guild / conference will
be responsible for sharing all expenses on these extra days
with the other groups involved.
-
Caryl will need at least one
day of rest after seven days of teaching and traveling before
teaching additional workshops. Your guild/conference
will be responsible for expenses on these days. These
expenses may be shared by other groups in the event that
this is a multi-group tour.
INTERNATIONAL WORKSHOPS
All fees are listed in US dollars. Unless other arrangements have
been made in advance, payment from your group will be in the form
of an international money order in US dollars, a check in US dollars
from a bank with branches in the United States, or a wire transfer
of US dollars directly into Caryl's bank account.
If the workshop will be held in a country other than the United
States, the Guild/Conference organizer will be responsible for
researching customs requirements, filling out customs forms, official
invitations, or other required documents, and, when necessary,
arranging to have the necessary paperwork ready at Caryl's port
of entry. If Caryl will be required to apply for a work permit
in your country, she must be notified at least 120 days prior
to leaving for your event, and your group will be responsible
for any and all fees. Under no conditions will Caryl be expected
to deceive or mislead customs officials when entering your country.
LODGING provided by your group will be at:
Name of hotel or motel
Street address::
City and Zip Code:
Phone:
Reservation #:
AGREEMENT OF PROGRAM CHAIR/CONFERENCE DIRECTOR TO DISTRIBUTE
THIS INFORMATION: The program chairperson understands
that she may not be the person doing airport pickups, preparing
meals, and setting up class and lecture rooms. She may also have
passed on the office of program chair to someone else before Caryl's
visit. Therefore, the program chairperson agrees to pass on the
information contained in this Letter of Agreement to all of the
group members, hostesses and caterers, etc. in charge of these
activities.
Cancellations:
The Guild may cancel a workshop due to insufficient
enrollment at any time prior to the purchase of non- refundable
airline tickets, or any other expenses incurred by Caryl Bryer
Fallert. If a workshop is canceled due to insufficient
enrollment, Caryl Bryer Fallert must be notified before she has
incurring any expenses. If a workshop is canceled after
the purchase of airline tickets, the guild will be responsible
of paying for the tickets. If a workshop is canceled, and
coming to your group for fewer workshops or lectures than originally
agreed upon in this contract will cause economic hardship for
Caryl Bryer Fallert, she reserves the right to cancel the remainder
of the contracted workshops / lectures. If your workshop cancels
in the middle of a multi-venue tour, your group will be responsible
for covering Caryl's daily minimum fee of $800.00. If an engagement
is cancelled while I am enroute or at the engagement location,
the sponsor will be responsible for all contracted fees. If I
am unable to fulfill this contract due to illness, injury, or
serious family emergency all previously incurred expenses are
my
responsibility.
Sharing Expenses: When
expenses are shared by several groups, expenses will be split
for groups having similar programs. If groups sharing expenses
will have disproportionately more or disproportionately less events
than other groups, expenses will be apportioned fairly.
Each group will be charged a percentage of total airfare, parking,
tolls, and mileage, as well as meals, and lodging on rest and
travel days. Individual groups will be responsible for lodging
and meals on the days I am working for them. In order to
simplify accounting, a $35.00 per diem will be assessed for meals
on days when they are not provided by your group.
A signed copy of this letter of understanding or the Preliminary
Agreement on Dates must be returned to Caryl Bryer Fallert
before a firm commitment can be made.
If your group would like to reserve future dates,
but has not yet booked a venue or made decisions on which workshops
to schedule, a copy of the Preliminary
Agreement on Dates may be used to reserve the time in Caryl's
schedule. A completed copy of this contract must subsequently
be forwarded at a later date and at least 60 days before the scheduled
workshops/lectures. (90 days for international venues) Contracts
that have not arrived by 60 days prior to the scheduled
dates are subject to cancellation by Caryl. Airline tickets
will not be purchased until a contract is completed.
Images from the workshop pages on Caryl's website
may be used in brochures and other publicity materials to promote
her workshops and lectures. If you need a picture of Caryl for
your brochure, you will find it at: www.bryerpatch.com/about/publicity_pictures.htm
The Guild/Conference will provide the name of a second person
in your organization who can be contacted in the event that the
organizer/program chair is not available.
I have read the above letter of agreement, and I understand and
agree to it's terms:
Guild / Conference Representative
Name: (printed)
Address:
Phone(s):
Email:
Signature & Date:
Second person in your group who can be contacted:
Name: (printed)
Address:
Phone(s):
Email:
Signature & Date:
Teacher / Lecturer____________________________________
date_ ____ ____
Caryl Bryer Fallert
Bryerpatch Studio
502 N. 5th St.
Paducah, KY 42001
Phone: Please contact me by E-mail and I'll send you my phone
number
Email: caryl@bryerpatch.com
Website: http://www.bryerpatch.com/
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